§ 1 Name and registered office of the association, financial year
(1) The association shall bear the name “Leichlingen Hilft e.V.”.
(2) The association has its registered office in Leichlingen.
(3) The association shall be entered in the register of associations of the Local Court of Cologne.
(4) The financial year shall be the calendar year.
§ 2 Purpose, non-profit status of the association
(1) The association pursues exclusively and directly charitable purposes within the meaning of the section “tax-privileged purposes” of the Tax Code.
(2) The purpose of the association is to help people who have fled war, are financially disadvantaged or otherwise disadvantaged or impaired and need support. This is to be done through the exchange of information, the organization of needs and offers, and concrete assistance, including, but not limited to:
a. Cooking together for children and adults
b. International Children’s Festival
c. International Festival
d. Tutoring in school subjects to facilitate integration in regular school. Close cooperation with the teachers of the regular school is sought.
e. Advice
f. Enlightenment
g. Teaching the German language and culture
h. Game afternoons
i. Promoting integration
j. Public relations work in the sense of the association’s purpose
k. Promoting intercultural exchange and mutual tolerance
l. Wish Tree Action
m. International breakfast
(3) The association actively promotes and educates about integration, poverty and other topics that are intended to promote togetherness.
(4) The association is politically and denominationally neutral. Negotiations on political and religious issues are not permitted.
(5) The funds of the association may only be used for statutory purposes. The members do not receive any donations from the association’s funds. No person may be favoured by expenses that are foreign to the purpose of the association or by disproportionately high remuneration.
(6) The association pursues exclusively and directly charitable purposes within the meaning of § 52 et seq. of the Tax Code. The association is selflessly active; it does not primarily pursue its own economic purposes.
§ 3 Membership
(1) Any natural person may become a voting member of the Association, as well as natural and legal persons who have a legitimate interest. Legal entities do not have the right to vote, but may attend the general meeting in an advisory capacity.
(2) The Board of Directors decides on admission to the Association by a simple majority on the basis of a written application for membership. A rejection does not have to be justified.
(3) The association collects, processes and uses the following personal data from its members:
o Surname, first name, address and other contact details (in particular telephone numbers and e-mail addresses)
o Date of birth
o Club-related data (in particular date of entry, as well as bank details)
This data is stored with the help of data processing systems and used exclusively for association-related purposes.
(4) Membership expires through death, resignation, exclusion, non-payment of the annual fee after an unsuccessful reminder or through exclusion for good cause. Important reasons are in particular:
Serious violations of statutes or association rules; violations of the association’s objectives; damage to the reputation or interests of the association in the eyes of the public; Non-payment of the membership fee despite reminder.
The board decides on the exclusion.
(5) Supporting members have the right to participate, propose and speak at the general meeting, but no active and passive right to vote and no right to vote.
§ 4 Membership fees
(1) Members pay fees. The membership fee is an annual fee that is decided by the general assembly.
(2) The annual fee shall be paid by 31 March of the year at the latest.
§ 5 The General Assembly
(1) An ordinary general meeting shall take place every year. The invitation will be issued by the board in text form with a notice period of at least two weeks, announcing the location and the agenda.
(2) Applications must be submitted in writing no later than five working days before the General Assembly.
(3) The General Assembly may also be held purely virtually or in hybrid form. The decision on this is made by the board.
(4) Regular items on the agenda of an ordinary general meeting should be: a. Determination of the quorum b. Approval of the agenda and minutes of the last general meeting c. Annual report by the chairperson(s) or a representative of the cash report e. Report of the cash audit f. Discharge of the treasurer g. Discharge of the board h.
(5) The General Assembly decides on all matters that are not dealt with by the Board of Directors in the general course of business. In votes and elections, the simple majority of votes cast is decisive. In the event of a tie, the board decides.
(6) Resolutions on amendments to the statutes and dissolution of the association require notice and a two-thirds majority of the votes cast.
(7) Each general meeting shall have a quorum after an ordinary and timely invitation within the meaning of subsection (1), regardless of the number of members present.
(8) The resolutions of the General Assembly shall be recorded. The minutes are signed by the chairman of the meeting and the secretary of the minutes.
§ 6 Board of Directors
(1) The Board of Directors shall consist of a minimum of three and a maximum of five persons.
Board members are:
the chairman
the deputy
the treasurer
if necessary, two other board members
The board members are elected by the general assembly for a term of four years. They will remain in office until a successor is elected. Re-election is permitted.
The association is represented in and out of court in accordance with § 26 BGB by the chairman or the deputy. They are each entitled to represent individually. The power of representation of the deputy is limited in the internal relationship to the case where the chairman is unable to attend. The board of directors according to §26 BGB is authorized to decide on amendments to the articles of association that become necessary due to objections by the tax office or the district court.
(2) The treasurer is responsible for all financial transactions, keeps accounts and manages the association’s assets in consultation with the board. A cash report must be prepared for each transaction.
(3) Board meetings shall take place as required, but at least once a year. Board meetings are convened by the chairman or his deputy in text form with a notice period of at least one week, stating the agenda. Resolutions are passed by simple majority. In the event of a tie, the vote of the chairperson shall be decisive.
(4) The Board of Directors may also pass resolutions in writing or in the form of physical, virtual or mixed meetings, provided that no member of the Board of Directors objects to this procedure. Regardless of the type of resolution, all resolutions passed and the method of resolution must be recorded in writing. The minutes must be signed by the chairperson of the meeting and the secretary and submitted for approval at the next board meeting.
(5) The Board of Directors may issue rules of procedure for itself.
§ 7 Cash audit
(1) The cash register shall be audited annually by the cash auditor. The auditor, who is not a member of the board, is appointed by the general assembly for two years. The tasks of the cash auditor include cash and invoice auditing. The auditor does not have to be a member of the association.
(2) The auditor submits an audit report to the board and the general meeting and, if the books and the cash register are properly managed, applies to the general meeting for the discharge of the treasurer and the entire board.
§ 8 Dissolution of the Association
(1) The dissolution of the association can only be resolved by a general meeting convened for this purpose.
(2) The presence of two-thirds (2/3) of all members entitled to vote shall be required for the resolution to be valid. If less than two-thirds of all members entitled to vote are present, a further extraordinary general meeting shall be convened, in compliance with the specified convening period, which shall then constitute a quorum regardless of the number of members entitled to vote present.
(3) In the event of the dissolution of the association or the cessation of tax-privileged purposes, the association’s assets shall fall to the Förderverein für krebskranke Kinder e.V. Cologne, Gleueler Straße 48, 50931 Cologne – Lindenthal, which shall use them directly and exclusively for charitable or charitable purposes.
(4) In all other respects, the statutory provisions shall apply.
